Sales Administrator

【Job Profile】

The position provides administrative support to the General Manager of Hong Kong and assists the sales team with sales administration tasks. Additionally, it involves supporting office operations activities to ensure smooth functioning of the office.

【Job Responsibility】

• Provide administrative support to the General Manager of Hong Kong, including managing schedules, coordinating meetings, expense reimbursement, and handling correspondence.
• Assist the sales team with sales administration tasks such as preparing quotations, sales orders, develop sales report and tracking revenues, manage incentive calculation, as well as inputting sales data into the system if needed.
• Respond to customer inquiries and provide basic assistance, escalating complex issues to appropriate personnel.
• Assist in organizing company events and bonding activities, including logistical arrangements and coordination.
• Serve as a point of contact with vendors, eg landlord/building management, printing company, courier services, insurance companies and others, relaying information as needed.
• Assist in the creation and maintenance of basic office documentation and records. Support the implementation and maintenance of office procedures and protocols.
• Perform ad-hoc tasks assigned by the General Manager

【Job Qualification】

• Associate Degree/ Diploma
• At least 2 years working experience in sales support or office administration function is preferred
• Good interpersonal and communication skills in English, Cantonese, Mandarin.
• Organized and detail-minded, strong sense of responsibility and a good team player
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc)
• Proficiency in a variety of marketing tools is advantageous, ex. Adobe Illustrator, Mailchimp for newsletter campaigns, video editing software, and drafting of promotional materials.

Contact Information

Cheryl Seow

Mobile:+65 9633 1640

Email:cherylseow@actgenomics.com

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